Jobs & Internship Opportunities

2020/11/11
Job: Administrative Assistant – Permanent Mission of Japan to the United Nations
(New York, NY, USA)
 
Job Title: Administrative Assistant
Posted by: Permanent Mission of Japan to the United Nations, Social Section
Location: New York, NY, USA
Contract: Full-time

The Permanent Mission of Japan is looking for local staff in Social Section.
Job Descriptions
  • Administrative Assistant will be in charge of supporting and engaging in duties pertaining to the Social Section. (Please see below for detailed descriptions of expected job responsibilities.)
  • Full-time local staff. Monday through Friday.7 hrs 45min./day
  • 3 months probation period required. 2 years (including probation period) with possible extension.
  • Excellent and professional English writing, verbal communication skills and computer skills required.
Job Location
  • The Permanent Mission of Japan to the United Nations, Social Section
  • 605 Third Avenue, 28th Floor, New York NY 10158
Requirements
  • Candidates must be a US citizen or non-US citizen currently with a legal status that allows him/her to stay for an extended period, preferably on permanent basis, and legally work in the US.
  • Bachelor’s degree, preferably in International Relations, Political Science, Human Rights, Humanitarian Affairs, or related discipline.
Salary
Commensurate with each applicant’s work experience.
If interested, please send a cover letter and your resume by e-mail by June 11th, 2021, to the below e-mail address, with “PMJ Social Section (your name)” in the subject line. No phone calls please. The letter and resume will not be returned. Only those who will be retained for further selection processes will be notified accordingly. Interviews will be scheduled for June/July. Applicants will be responsible for all travel arrangements, and we do not provide any travel allowance.
E-mail: kokurendai1@dn.mofa.go.jp
 
Detailed descriptions of expected job responsibilities
Responsibilities include, but are not limited to:
  • Coordinate in the Mission as well as with the UN for logistics/protocol for conferences, meetings, briefings, events, and other official functions
  • Draft and edit letters, diplomatic correspondence and speeches, support diplomats, as necessary, in translating or editing documents from Japanese into English
  • Arrange appointments for the Mission officers with other diplomatic missions, UN organizations, etc.
  • Research topics related to the United Nations as required by the Mission officers upon request for information from the Mission officers
  • Attend relevant meetings with diplomats, and take accurate and quick notes, keep records and write up summaries as required
  • Keep up-to-date with meeting schedules and other UN related events
  • Provide support and inputs to staff/officers in the Mission in charge of public affairs for outreach as well as website and social networking updates
  • Respond to telephone calls, both incoming and outgoing, with efficiency and professional etiquette
  • Update and develop contact information databases
  • Manage the official email account and respond to inquiries in an appropriate and timely manner
  • Work as a receptionist, as required, at the entrance of the Mission
  • Assist and engage in any other duties assigned by supervisor
Competencies
  • Communicates effectively
  • Sets highest standard of quality, productivity and professionalism for self
  • Analyzes and integrates verbal, numerical and other types of data
  • Rapidly learns new tasks and quickly commits information to memory
  • Able to balance multiple tasks under high pressure circumstances
  • Demonstrates problem solving skills
  • Able to work independently and as a member of a team
Requirements/Preferences:
  • U.S. citizenship or green card – required
  • Excellent and professional English writing and verbal communication skills, computer skills, touch typing skills – required
  • College degree – required
  • Japanese language skills and cultural familiarity –  preferred
  • Basic Knowledge of the United Nations and diplomacy – preferred
 

Job Openings for Local Staff in General Affairs
(Administrative works)

 
  1. Job Descriptions
  • Assist in coordinating logistics for special events, conferences, meetings, briefings, receptions, and other official functions
  • Flights and hotels, short-term apartment arrangements related works
  • Banking related matters (bank account openings and other related works) for officials
  • Draft letters and documents (Excel sheets) in English
  • Translation of official letters and documents between Japanese and English
  • Assist in coordinating logistics with airport immigration officers, Visas and passports.
  • Arrangements and negotiations with third-party companies and firms
  • Assist in any other duties flexibly as requested
  1. Required Status
  • Candidates must be US citizen or non-US citizen currently with a legal status that allows him/her to stay for an extended period, preferably on permanent basis, and legally work in the US.
  • Excellent English writing and verbal communications skills, computer skills (Microsoft (Excel)) are required. Preferably, Japanese language skills.
     3. Job Location

The Permanent Mission of Japan to the United Nations

     4. Status

Full-time local staff

     5. Working days and hours

Monday through Friday (5 days a week) 7 hrs and 45 mins for working hours.

     6. Employment Period

Basically 2 years (thereafter with possible extension). 3 months’ probation period required.

     7. Salary

Commensurate with applicant’s work experience.

     8. How to apply
 
If interested, please send a cover letter and resume in English (if you could write the resume in Japanese, please do so) and send it by e-mail by Nov 27, 2020 to the below e-mail address.

Attention: Nishihara, Uno (e-mail: kokurendai1@dn.mofa.go.jp)

 
****
 
 
Butler
Permanent Mission of Japan to the United Nations 
 
Job Description

(1) Job Descriptions
• Coordinate receptions and official meals at the Residence with Chefs and other staff.
• Serving foods and drinks at such events and cleaning up thereafter.
• Managing residence staff.
• Inventory control of household / official function goods and communicate with merchants.

(2) Required Status
• Candidates must be US citizen or non-US citizen who has lawful permanent resident status in US.
• Excellent English verbal and writing communications skills must.
• Experience as a butler at personal residence or a server at restaurant/hotel more than 5 years must.
• Fair Japanese verbal and writing communication skill preferred.
• Interested in Japanese Culture preferred.

(3) Job Locations
Permanent Mission of Japan to the United Nations (Manhattan, New York)

(4) Position
A full time and non-exempt position.

(5) Working Days and Hours
5 days/ week, 8h45m (with an unpaid one-hour lunch break) / day.
+ Overtime when official functions are held

(6) Salary/Benefit
Commensurate with applicant’s work experience.
Group Health Insurance. Retirement founds assist (if applicable)

Job Type: Full-time
 
If interested, please send a cover letter and resume to yuki.ayabe@dn.mofa.go.jp by email with “Butler position” in the subject line. No phone calls please, as application is only accepted through email.  Only those who will be retained for further selection processes will be notified accordingly.