Jobs & Internship Opportunities

Job Title: Administrative Assistant
Posted by: Permanent Mission of Japan to the United Nations, Social Section
Location: New York, NY, USA
Contract: Full-time

The Permanent Mission of Japan is looking for local staff in the Social Section.

Job Description

• Administrative Assistant in charge of supporting and engaging in duties pertaining to the Social Section (please see below for detailed descriptions of expected job responsibilities).
• Full-time local staff, Monday through Friday. 7 hrs 45 min./day (9:30am-6:15pm with 1 hour lunch break)
• 3 months probation period required. 2 years (including probation period) with possible extension.
• Excellent and professional English writing, verbal communication skills and computer skills required.

Job Location

• The Permanent Mission of Japan to the United Nations, Social Section
• 605 Third Avenue, 28^th Floor, New York NY 10158

Requirements

• U.S. citizenship or green card – required
• Professional English writing and verbal communication skills, computer skills, touch typing skills – required
• Bachelor's degree – required
• Japanese language skills and cultural familiarity – preferred
• Basic Knowledge of the United Nations and diplomacy – preferred

Salary
4,500～5,000 USD/month (Commensurate with each applicant’s work experience)

Detailed descriptions of expected job responsibilities
Responsibilities include, but are not limited to:

• Preparing and making necessary arrangements for conferences, meetings, briefings, events, and other official functions as well as appointments, including communication with the UN, other Missions and relevant organizations and entities
• Monitoring and reporting on UN and other meetings as required by diplomats as well as researching and reporting on relevant information
• Tracking UN and other meetings in addition to other UN related events as required by the diplomats, and assisting in the scheduling of the Section and diplomats
• Assisting public relations activities, including those on digital platforms
• Drafting and editing letters and diplomatic correspondence and arranging for necessary means of communications including deliveries
• Assisting and engaging in any other duties assigned by supervisor

Competencies

• Communicates appropriately and efficiently with professional etiquette in a timely manner, including in telephone calls and e-mails
• Sets highest standard of quality, productivity and professionalism for self
• Analyzes and integrates verbal, numerical and other types of data
• Rapidly learns new tasks and quickly commits information to memory
• Able to balance multiple tasks under high pressure circumstances
• Demonstrates problem solving skills
• Able to work independently and as a member of a team

If interested, please send a cover letter and your resume by e-mail by 8th December, 2025, to the below e-mail addresses, with “PMJ Social Section (your name)” in the subject line. No phone calls please. The letter and resume will not be returned. Only those who will be retained for further selection processes will be notified accordingly. Interviews will be scheduled in December. Applicants will be responsible for all travel arrangements, and no travel allowance will be provided.

E-mail: pmj-careers@dn.mofa.go.jp