Jobs & Internship Opportunities

Job Opportunities

The Permanent Mission of Japan to the United Nations is seeking a Secretary to senior diplomats at the Permanent Mission of Japan to the United Nations.

1. Responsibilities include, but are not limited to:
・ Full time local staff. Monday through Friday. 8hrs/day. 3 months’ probation period
required.
・ 2 years with possible extension.

  1. Manage appointment schedules and prepare daily and weekly schedule for senior diplomats
  2. Respond to telephone calls, both incoming and outgoing, with efficiency and professional etiquette   
  3. Coordinate logistics/protocol for conferences, meetings, briefings, receptions, and other official functions
  4. Draft and prepare letters and diplomatic correspondence
  5. Prepare and main invitation cards for official functions
  6. Prepare and mail greeting cards and tray cards for luncheons and dinners
  7. Research topics related to the United Nations and Japan as required by the Mission staff members
  8. Update and develop contact information including the bio of VIPs as well as invitation list databases
  9. Receive and sort incoming mail
  10. Assist the official functions as a receptionist
  11. Receive guests and serve tea
  12. Respond to inquiries
  13. Give oral or written briefings to senior diplomats dependent on the situation
  14. Receive dictation from senior diplomats, take accurate and quick notes, and keep records or write up summaries as required
  15. Cover other secretaries as needed

 

2. Requirements/Preferences:

  1. U.S. citizenship or green card required
  2. Computer skills, typing skills (60wpm minimum) and excellent English writing and verbal communications skills required, French or Spanish skills preferred
  3. College degree preferred
  4. Basic knowledge of international affairs and diplomacy preferred
  5. Familiarity with Japanese language and culture preferred

3. Job Location
Permanent Mission of Japan to the United Nations
(866 United Nations Plaza, Suite 230 New York, NY10017)


If interested, please send a cover letter and resume by May 31, 2015 to daisuke.shiragaki@mofa.go.jp and tiffany.messer@dn.mofa.go.jp both email with “PMJ Secretary Position” in the subject line. No phone calls please.

 

 

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The Permanent Mission of Japan to the United Nations
866 U.N. Plaza, 2nd Floor, New York, NY 10017
Phone: 212-223-4300
japan.mission@dn.mofa.go.jp